Prohibition of Discrimination or Harassment of Students on the Basis of Race, Color, or National Origin

Amended January 2020

Value Statement

The Austin Community College District (“ACC or “College”) seeks to maintain an educational environment free from any form of discrimination or harassment including but not limited to discrimination or harassment on the basis of race, color, or National Origin in accordance with Title VI of the Civil Rights Act of 1964.

Administrative Rule

ACC prohibits discrimination or harassment of all forms, including but not limited to behavior such as physical, verbal, or nonverbal misconduct based on a student’s race, color, or national origin that is so severe, persistent, or pervasive that the misconduct:

1. Affects a student’s ability to participate in or benefit from an educational program or activity, or creates an intimidating, threatening, hostile, or offensive educational environment;
2. Has the purpose or effect of substantially or unreasonably interfering with the student’s academic performance; or
3. Otherwise adversely affects the student’s educational opportunities.

The College shall exercise reasonable care to prevent and promptly correct discriminating or, harassing behavior and shall develop preventative or corrective measures to address these behaviors. ACC also prohibits retaliation against anyone for reporting discriminating or harassing behavior or for participating in discrimination or harassment investigations or lawsuits.

Discrimination or Harassment
Discrimination or harassment on the basis of race, color, or national origin may be based on intentional conduct that constitutes disparate treatment of a student or may be based on disparate impact or disparate effects of a facially neutral procedure or policy. Intentional conduct occurs when similarly situated students are treated differently because of their race, color, or national origin. Disparate impact occurs when facially neutral procedures or policies have a disproportionate adverse effect on persons on the basis of their race, color, or national origin without substantial legitimate justification.

Notice of Student Rights and ACC Complaint Process

Any student who believes he or she has been the object of discrimination or harassment on the basis of race, color, or national origin has the right to file a complaint with the Director, Compliance Office.

Charlene Buckley
Director, Compliance Office
Highland Business Center
5930 Middle Fiskville Rd. Austin TX. 78752
512-223-7964
compliance@austincc.edu or charlene.buckley@austincc.edu

Students may also file a complaint with the United States Department of Education Office for Civil Rights by using the online complaint form at the U.S. Department of Education Office for Civil Rights website.

ACC’s procedure for processing such complaints is outlined in the College Catalog.

Purpose

Title VI of the Civil Rights Act of 1964 provides that no person shall, on the basis of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance. Harassment is considered under the law to be a form of discrimination.

ACC prohibits discrimination against or harassment of students¹ on the basis of race, color, or national origin in connection with all academic, educational, extra-curricular, and other programs of the College, whether they take place in the facilities of the College, at a class or training program sponsored by the College at another location, or elsewhere. This policy applies whether the alleged harasser is an ACC employee, a fellow student, a visitor to the College, or a vendor of the College.

Investigation Process & Resolution
Every student and every person against whom a complaint is made is entitled to due process. Therefore, the College’s investigation will include interviews with all relevant persons including the complainant², the alleged harasser, and other potential witnesses. The results of the investigation will determine the appropriate course of action. ACC will take steps to prevent recurrence of any harassment and to correct its discriminatory effects on the complainant and others, if appropriate. 

1. Students who believe they have been the object of or observed discrimination or harassment based on race, color, or national origin have the right to make the complaint with the Director, Compliance Office, identified below. Written complaints must be brought within 180 calendar days of the last incident of discrimination or harassment. The complaint should include dates, times, places, witnesses, and specifics of what was said and done. The complaint may also list proposed resolutions acceptable to the student.

Director, Compliance Office
Charlene Buckley
512-223-7964
compliance@austincc.edu or charlene.buckley@austincc.edu

2. Students shall also be informed of their right to file a complaint with the U.S. Department of Education, Office for Civil Rights at www.ed.gov/about/offices/list/ocr or by calling (800-421-3481).
3. The Director, Compliance Office, shall coordinate with the appropriate supervisor or Dean and review the complaint. If the situation cannot be resolved through informal means, an investigator will be appointed.  An investigator will not be appointed if the complaint does not allege any action prohibited by Title VI.  Such complaints will be dismissed from this complaint process and administratively addressed through informal measures.  If more information is needed in order to assess the complaint, the Director, Compliance Office, will notify the complainant.
4. All complaints will be promptly addressed. Based upon an initial assessment of the allegations by the Director, Compliance Office, and the appropriate supervisor or Dean, pre-investigation measures may be temporarily taken to insure the safety and peace of mind of the student. Such measures may include, without limitation, placing the person against whom the complaint was made on paid administrative leave pending the outcome of the investigation or separating the student and the person against whom the complaint has been made. All complaints will be confidential to the extent permitted by law, and will be revealed only on a “need to know” basis (i.e. access to the information is necessary to the investigation and/or the safety of the accused and the accuser or required by law).
5. The investigator will review the written material submitted by the student and meet with the student in a private area to discuss the complaint as soon as possible but not later than ten (10) College business³ days after the complaint has been received. The investigator will also meet with any witnesses and secure a witness statement from each witness. The investigator may consult with the appropriate Dean to identify alternative methods for resolving the complaint.
6. The investigator will meet with all persons with information relevant to the complaint. If the complaint is filed against an individual, the person(s) against whom the complaint was filed should be given at least three (3) College days to review the complaint and any relevant supporting documents and to prepare a written response to the complaint prior to meeting with the investigator. At the meeting, the investigator should provide the person against whom the complaint was filed an opportunity to respond verbally to the complaint. The person(s) may also respond to the complaint in writing, and may identify additional witnesses the investigator should interview.
7. The investigator will determine from this meeting whether additional witness interviews are warranted and if any additional information needs to be gathered or considered.
8. After meeting with the person(s) against whom the complaint was filed, if any, gathering any additional information or witness statements, and concluding the investigation, the investigator will make a recommendation, in writing, to the Director, Compliance Office, and the appropriate supervisor or The recommendation will set forth the following: complaint, persons interviewed, documents reviewed, findings, conclusions, and recommendations. The investigation of the complaint should be concluded within sixty (60) College business days of the receipt of the complaint.
9. If additional time is needed, the investigator shall notify the complainant and respondent. The investigation is considered “open” until the written final action document is issued.
10. The supervisor or Dean, in consultation with the Director, Compliance Office, will determine the final action to be taken in response to the complaint. The Director, Compliance Office, will notify both the complainant and the respondent of the outcome of the investigation, consistent with FERPA.

Appeals
Appeals are not heard in person; instead appeals are resolved through submission of written documents.

A request for appeal must be submitted in writing within five (5) College business days from the date on the letter notifying the respondent of the finding. In cases where the respondent is an employee, a panel of three (3) administrators, appointed by the Executive Vice President, Finance & Administration, will consider the appeal.  In cases where the respondent is a student, a panel of three (3) administrators, appointed by the Provost/Executive Vice President, Academic Affairs, will consider the appeal.  For purposes of the appellate panel, ACC administrator is defined as Executive Director, Dean, Executive Dean, Associate Vice President, or Vice President.

Appeals shall be granted only on one or more of the following grounds:

1. If there was a specified procedural error (or errors) in the interpretation of the College regulations that were so substantial as to effectively deny the party appealing a fair investigation or resolution process;
2. If new and significant evidence has become available which could not have been discovered by a properly diligent person during the original investigation; or
3. If the final action(s) is/are disproportionate to the offense for which the respondent was found responsible.

Disagreement with the outcome of the investigation does not in and of itself constitute grounds for appeal.

Failure to appeal within the allotted time will render the decision final. The appeal will be based upon the written complaint and documentation contained in the investigative record. The Appeal Panel will issue recommendations to the Executive Vice President for review and approval.  The Executive Vice President will render a decision. Members of the Appeal Panel and the Executive Vice President may consult with the case investigator regarding fact-based questions about the content of the investigation, if necessary based on the nature of the appeal. The appeal should be resolved within ten (10) College business days of the date the appeal was filed. The decision is final and is not appealable any further within ACC.  Decisions regarding employee terminations will be made in accordance with requisite Board Policy and Administrative Rules.

¹ Dual credit students are subject to this Policy.  For purposes of this Policy a student is someone who is not currently enrolled but is registered for classes in the future, was previously enrolled and is able to enroll in the future, or withdraws any time after notification of the allegation. Students who also serve in the capacity of an employee of the College will be subject to the procedures determined by the Director, Compliance Office, to be most appropriate.

² In the case of dual credit or early college high school students, a Third Party may serve as the Complainant when reporting on behalf of minor students.

³ College business days are Monday through Friday, except when the College is closed on dates noted in the Academic calendar for holidays and breaks, or due to weather related closure if closed for a full business day.